Is this daily production report format free?

Yes. The download starts at once: no form, no email and no sign-up. Use it and change it for your own business.

Does the file have macros?

No. It is a plain .xlsx file with dropdown lists, a few formulas and colour rules. There is nothing to install and nothing to switch on.

Why do the example rows show dates around today?

The five example rows carry dates that move with today, so a file opened next month still shows how a late row looks. Type over the examples or delete them before you start.

Which program do I need to open it?

It was made for Microsoft Excel on a computer and checked there. Other spreadsheet programs open .xlsx files too, but we have not checked the dropdown lists and the colours in each of them.

Can I change the columns?

Yes. Rename a column, add your own, or change the choices of a dropdown list (Data, then Data Validation). The "How to use" sheet says what each column is for.

Free Excel format

Daily production report format in Excel

One row per machine and shift: target, pieces made, rejected, minutes lost and the reason. A shift that falls short of its target turns red by itself.

Download the Excel file.xlsx · 48 KB · 14 columns · no form, no email

What the file looks like

The heading row and the five example rows, as they open in Excel. Under them the file has empty rows that are ready: the lists, the formulas and the colours are already set.

Sheet: Production report14 columns

	Date	Shift	Machine or line	Job card and item	Operator	Target	Made	Rejected	Good pieces	Short by	Minutes lost	Reason	Action by	Remarks
2	9 Oct 2026	Day	Press 2 (63 ton)	JC 412, Lakshya Auto Parts, bracket L-40	Ramesh	1,200	1,215	10	fills itself	fills itself
3	9 Oct 2026	Day	CNC 1	JC 409, Trimurti Pumps, shaft 22 mm	Salim	160	118	6	fills itself	fills itself	120	Machine breakdown	Vinod: spindle belt changed, check it at shift start	Balance to be made up today
4	9 Oct 2026	Night	Press 2 (63 ton)	JC 415, Lakshya Auto Parts, clamp C-12	Deepak	1,500	980	20	fills itself	fills itself	150	Material short	Pooja: 2 mm sheet to reach by noon	Sales told: one day late
5	9 Oct 2026	Day	Welding bay	JC 407, Sunrise Furniture Works, chair frame	Arif	90	96	2	fills itself	fills itself
6	10 Oct 2026	Day	CNC 1	JC 409, Trimurti Pumps, shaft 22 mm	Salim	208			fills itself	fills itself				Target includes 48 pieces left from yesterday

Example rows with invented names. On a phone, slide the sheet sideways to see every column.

Red row: The good pieces are short of the target. Read the reason and the action.
Amber row: A target is written and the shift has not reported yet.
Green row: The target was met.

The columns, and what to write in each

Date
The production day.
Shift
Pick from the list. Change the list to your own shifts if you need to (Data, Data Validation).
DayNightGeneral
Machine or line
The machine, line or bay, by the name used on the floor.
Job card and item
Job card number, party and item.
Operator
One name.
Target
Pieces planned for this shift, written before the shift starts.
Made
All pieces produced, good and bad.
Rejected
Pieces rejected or sent for rework.
Good pieces
Fills itself: made minus rejected.
Short by
Fills itself: target minus good pieces, when the shift fell short.
Minutes lost
Minutes the machine stood in this shift.
Reason
Pick from the list, so that reasons can be counted. Change the list to your own reasons if you need to.
Material shortMachine breakdownPower cutOperator absentDrawing changeTool or dieChangeoverQuality problemOther
Action by
What will be done, and one name.
Remarks
Anything the next shift must know.

How to keep it

At the start of the shift, write one row for each machine or line, with the job card, the operator and the target.
Before leaving the floor, the supervisor fills in the pieces made, the pieces rejected and the minutes lost. "Good pieces" and "Short by" fill themselves.
A red row needs a reason from the list and one name in "Action by". A short row without them is not complete.
Morning: filter "Date" for yesterday and read the red rows first. If a job will miss its promised date, tell sales the same day.
Once a week, count the minutes lost on each machine and how often each reason appears.

Also in the file: evening message

The evening message to the owner

Copy the lines below into a WhatsApp message at the end of the day and fill them from the rows of the day.

PRODUCTION (date)

Good pieces: (total) against a target of (total)

Short: (machine), (job card), short by (pieces). Reason: (reason). Action: (what, and who)

Machines that stood: (machine), (minutes) minutes, (reason)

Rejected: (item), (pieces), (why)

Jobs that will miss the promised date: (job card, party, new date)

The message to sales when a job will be late

Job card 415 for Lakshya Auto Parts (clamp C-12) will be late. Reason: 2 mm sheet was short. New date: (date). Please tell the customer today.

Take the daily production report with you

Free to use and to change. No macros, nothing to install.

Download the Excel file

The guide behind this format