Renewal Reminders: No renewal gets forgotten. Reminders until it is done.
Every licence, policy, AMC and agreement on one calendar, with one person responsible. WhatsApp reminders go 30, 15 and 7 days before, and every morning after the date, until it is marked renewed.
- Demo on your own data before you pay
- Live in two weeks
- Fixed price, from ₹25,000
- Works on any phone
Sample data: Goyal Print Pack is an invented printing and packaging firm in Okhla. No signup. Nothing is saved.
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How it runs today
- The vehicle insurance lapsed last week, and you found out when the driver was stopped.
- Renewal dates live in a diary, an Excel sheet and the memory of one old staff member.
- The consultant calls two days before the licence expires. Then it is a rush, and often a late fee.
- The AMC ended three months ago. You learn it when the lift or the DG set breaks down.
- When a date is missed, nobody is sure whose job it was.
How work moves through it
- 1Every licence, policy, AMC and agreement is listed once, with its due date and one person responsible
- 2That person gets a WhatsApp reminder 30, 15 and 7 days before the date
- 3After the date it goes every morning, with a copy to the owner, until the item is renewed
- 4The person marks it renewed, and the next date is set from the new validity
- 5The owner gets one report a month: what lapsed, what is coming and the money to keep ready
Every part, spelled out
One renewal register
Licences, insurance, AMCs, agreements and tax dates in one list, grouped by type, with whom to renew each one and where the papers are kept.
Reminders that repeat
30, 15 and 7 days before the date, then every morning after it. You choose the days for each type.
One person per item
Every renewal has one name against it. When staff change, you move their items to someone else.
Overdue goes to the owner
A lapsed item is copied to the owner every morning, so it cannot sit quietly in one phone.
Reminder log
Every reminder that went out, to whom and when. Nobody can say they were not told.
Monthly report
What lapsed, what falls due in the next 30 days, who is responsible and how much money to keep ready.
Made for businesses like yours
Factories and trading firms
With a factory licence, fire NOC, pollution consent, vehicle papers, insurance policies and AMCs that all fall due on different dates.
CA and compliance firms
Who track digital signatures, licences and registrations for many clients, and are blamed when a client misses a date.
Property brokers and landlords
Who handle dozens of 11-month rent agreements, and need to speak to the owner and the tenant before each one ends.
What you get, and when
- Your renewal list entered from your files, diary or Excel sheet: what, due date, person and whom to renew it with
- Your own types and reminder days, for example 60 days before for a pollution consent
- Upcoming screen, full register, person-wise view and reminder log
- The WhatsApp reminder in your wording, with a copy to the owner for lapsed items
- The monthly report to the owner
- Logins and training for the people responsible, and one month of care after go-live
How dates get missed today
A small firm has more renewal dates than anyone counts. Factory licence, fire NOC, pollution consent, insurance for the stock and for each vehicle, AMCs for the DG set and the lift, rent agreements, digital signatures. Each one falls due on a different day. Some come every year and some after a longer gap.
The dates sit in a diary, in an Excel sheet, on the policy itself, or with the one person who has always handled it. That works until the person is on leave, or the consultant forgets to call. Then a vehicle is stopped without insurance, an AMC is found lapsed on the day of a breakdown, or a licence is renewed with a late fee.
What changes
- Every renewal is in one list with its due date, the cost, whom to renew it with and one person responsible.
- That person gets a WhatsApp reminder 30, 15 and 7 days before the date.
- After the date the reminder goes every morning, with a copy to the owner, until the item is marked renewed.
- An item that has been applied for is marked so, and stays on the list until the new paper is in hand.
- Marking it renewed sets the next date. Nobody maintains a calendar.
- The owner sees what is overdue, person by person, and gets one report every month with the money to keep ready.
What it does not do
It reminds. It does not file applications, pay fees or deal with any department. That work stays with your staff or your consultant. It also does not know your dates by itself. The first list comes from you, and it is only as correct as the papers you check it against. It does not advise which licences your business needs.
What we need from you
- Your current list in any form: files, policy copies, a diary or an Excel sheet
- For each item: the due date, how long it is valid, and whom you renew it with
- The name and WhatsApp number of the person responsible for each item
- An hour for the demo and an hour for training
One fixed price to set up. A small fee to keep it running.
No per-user charge. You see a demo on your own data before you pay anything.
Starter system
One process, set up for you and live in two weeks.
- A working demo on your own data before you pay
- Scope and price on one page
- Your current data loaded and your staff trained
- First month of care included
Care plan
Keeps the system running. Starts from the second month.
- Backups and uptime watched
- Faults fixed
- Two small changes a month
- Reply by the next working day
System Partner plan
For when your daily work runs on the system.
- Up to 8 hours a month of new reports, automations and changes
- A weekly report to the owner
- A monthly review call
- Training for new staff
How the plans work
- Half the setup price to start, the rest before go-live.
- The monthly fee is paid at the start of the month.
- Hours are written down. Unused hours do not carry over.
- First term is three months, then 30 days notice either way.
- Extra work is quoted before it starts.
What is not included
- Daily follow-up with your staff. One person on your team does that, and we train them.
- New modules and new integrations. Each gets its own quote.
- Cleaning old data beyond the first import.
- WhatsApp tool charges. You pay the tool directly, about ₹500 to ₹2,800 a month plus message charges.
Add-ons
Each has its own quote.
- A first reply to every WhatsApp enquiry within a minute, then follow-up for seven days
- Payment reminders sent from your own sheet on the days you choose
- Bills read into your sheet or Tally, checked by a person before saving
Before you ask
Does it renew the licence or pay the fee for us?+−
No. It reminds the right person until the work is done. The application, the fee and the visit to the office stay with your staff or your consultant.
Where does the first list of dates come from?+−
From you. Share your files, policy copies, diary or Excel sheet, and we enter the first list with you. Check each date against the paper itself while we do it, because an old sheet is often out of date.
Can it track renewals for our clients too?+−
Yes. A CA firm or a property broker can keep a list for each client. The reminder can go to your own staff, to the client, or to both.
What if the person responsible leaves?+−
You give their items to someone else. The dates, the history and the reminders stay as they are.
Can it remind earlier than 30 days, or more often?+−
Yes. The reminder days are set for each type. For example 60 days before for a consent that needs papers, and 7 days before for an AMC.
What does WhatsApp cost?+−
Messages that go out by themselves use a WhatsApp Business tool that you pay for directly, about ₹500 to ₹2,800 a month plus a small charge per message. We set it up on your own number. Tap-to-send messages from your phone cost nothing extra.
How long does it take to start?+−
About two weeks for one process, including loading your current data and training your staff. You first see a demo on your own data, before you pay anything.
Is it charged per user?+−
No. The setup has one fixed price and the monthly plan is flat. Add as many staff as you have.
The practical bits
Often set up next
Compliance Task Tracker
One due-date list of every return for every client, a document checklist per client, WhatsApp reminders for what is missing, and a weekly report.
Order & Payment Tracker
See which order is stuck, what goes out today and who owes you money, on one screen. Payment reminders go out on WhatsApp.
Payment Follow-up
See who to call today, which promise was broken and how old every bill is. Reminders go on WhatsApp, and you see collection salesman by salesman.
See Renewal Reminders on your own data
Share last month of your data. We come back with a working demo, then a fixed price on one page.